Asset Additions and Disposals — Audit & Governance Dashboard

Why asset-register movements need a clean trail

The asset register is a primary source of audit evidence, and additions, transfers and disposals must each be properly authorised, recorded and reconciled to the general ledger under GRAP. Untracked movements lead to assets that exist but are unrecorded, or are recorded but cannot be found, both common AGSA findings. AuditPro Core records each movement against its authorisation and ledger entry so the register stays complete and accurate.

The Numbers

AuditPro Core renders this view from your tenant's live, tamper-evident records. The figures below are illustrative sample data.

Additions YTD

R 684 m

capitalised

Disposals

R 92 m

carrying value

Loss on Disposal

R 14 m

below carrying

Unapproved Disposals

▲ pending sign-off

Additions vs Disposals by Class (R m)

Register Movement Reconciliation

Asset Class	Opening (R m)	Net Movement (R m)	Closing (R m)
Infrastructure	6840	384	7224
Buildings	1920	106	2026
Plant & Equipment	540	63	603
Vehicles	312	20	332
Computer Equipment	148	19	167

Figures shown are illustrative sample data for demonstration. AuditPro Core renders these views from your own tenant's live, tamper-evident records.

Capitalisation criteria

Expenditure is only added to the register when it meets the recognition criteria for an asset under GRAP. Misclassifying maintenance as a capital addition, or the reverse, distorts both the asset base and the operating result.

Disposal authorisation

Disposing of an asset requires the correct delegated approval and a record of how it left the institution. Unauthorised or undocumented disposals are a fraud and control risk.

Register-to-ledger reconciliation

Every movement in the register must agree with the general ledger. A reconciled register is what gives assurance over the property, plant and equipment balance.

Transfers and reclassification

Assets moving between functions or categories must be tracked so location and responsibility remain clear. Lost track of transfers leads to verification failures at audit.

How AuditPro Core Bridges the Gap

Authorisation traceability: each addition and disposal links to its approval record.
Register-ledger reconciliation: movements are reconciled to the general ledger automatically.
Exception flags: disposals lacking approval or proceeds evidence are held for review.
Audit-ready movement schedule: the full additions and disposals schedule exports for the PPE audit.

Key Takeaways

Only expenditure meeting GRAP criteria should be capitalised.
Disposals require delegated approval and a documented exit.
The register must reconcile to the general ledger.
Untracked transfers cause verification failures at audit.