Board & Committees
Committee Meeting Frequency
A committee that meets less often than its charter requires is, in governance terms, not functioning — and the gap between mandated and actual sittings is one of the cleanest tests of whether oversight is real.
Why Sitting Frequency Matters
Board committees exist to give focused oversight of audit, risk, remuneration and ethics matters that the full board cannot examine in depth. King IV Principle 8 and the MFMA's requirements for an audit committee both presume committees that actually convene with the regularity their charters mandate. AuditPro Core compares actual sittings against charter-mandated frequency for every standing committee so under-functioning committees are exposed before they become an audit or oversight finding.
The Numbers
AuditPro Core renders this view from your tenant's live, tamper-evident records. The figures below are illustrative sample data.
Committees on track
5 / 7
▲ 1
Total meetings held
34
of 38 planned
Below mandated cadence
2
Special meetings
4
Held vs mandated meetings by committee
Committee cadence detail
| Committee | Held | Mandated | Status |
|---|---|---|---|
| Audit & Risk | 4 | 4 | On track |
| Remuneration | 4 | 4 | On track |
| Social & Ethics | 2 | 4 | Below cadence |
| ICT Governance | 3 | 4 | Below cadence |
Figures shown are illustrative sample data for demonstration. AuditPro Core renders these views from your own tenant's live, tamper-evident records.
Charter as the benchmark
Each committee's charter sets a minimum sitting frequency tied to its mandate. Actual sittings below that minimum mean the committee is not discharging the role the board delegated to it.
The audit committee floor
The MFMA requires the audit committee to meet at least quarterly. Falling short is not a soft governance lapse — it is a statutory breach that the AGSA will report.
Quorum and substance
Frequency without quorum is an empty number. A committee that convenes but cannot form a quorum has met in form but not in substance, and its decisions may be invalid.
Special versus scheduled meetings
Charters distinguish scheduled sittings from special meetings. Relying on ad hoc special meetings to make up the count signals a committee that is reactive rather than systematically engaged.
How AuditPro Core Bridges the Gap
- Charter reconciliation: actual sittings are matched to each committee's mandated minimum so shortfalls are quantified, not estimated.
- Exception alerting: committees tracking behind their required cadence flag before year-end.
- Statutory checkpoint: the audit committee's quarterly floor is monitored explicitly against the MFMA requirement.
- Audit-ready summary: the frequency record exports as evidence of committee functioning for the oversight and AGSA file.
Key Takeaways
- A committee meeting below its charter frequency is failing the mandate the board delegated to it.
- The MFMA requires the audit committee to meet at least quarterly — shortfalls are a statutory breach.
- Frequency without quorum is meaningless; both must be tracked together.
- Reliance on ad hoc special meetings signals reactive rather than systematic oversight.
See This on Your Own Data
AuditPro Core renders this dashboard from your tenant's live, tamper-evident records — every figure traceable to source.