Conflicts of Interest
Declaration of Interest Completion
An undisclosed interest is an unmanaged conflict; full declaration completion is the precondition for every conflict control that follows.
Why Declaration Completion Matters
Annual declarations of interest are the first line of defence against conflicts that distort public decision-making, and the MFMA, PFMA and the Public Service Regulations make them compulsory for officials and management. Incomplete declarations leave the entity unable to manage conflicts it does not know exist, a gap PRECCA-related investigations and the AGSA routinely exploit. AuditPro Core tracks completion across every designated official so that non-submission is visible and actionable long before a tainted decision is taken.
The Numbers
AuditPro Core renders this view from your tenant's live, tamper-evident records. The figures below are illustrative sample data.
Completion rate
94%
▲ 7%
Outstanding
37
of 612
Late submissions
58
Flagged for review
11
Declaration status by directorate
Submission summary
| Directorate | Required | Submitted | Rate % |
|---|---|---|---|
| Finance | 148 | 142 | 96 |
| Operations | 202 | 188 | 93 |
| Corporate | 100 | 96 | 96 |
| Service Delivery | 162 | 149 | 92 |
Figures shown are illustrative sample data for demonstration. AuditPro Core renders these views from your own tenant's live, tamper-evident records.
Designated Officials
Legislation specifies which categories of employees and management must declare. Knowing the full population is essential, because completion rates are meaningless without an accurate denominator.
Annual Cycle
Declarations must be refreshed each year because interests change as people acquire shares, directorships and family ties. A declaration from two years ago tells you little about today's exposure.
Non-Submission Risk
Officials who do not declare are the highest-risk group, since their conflicts cannot be screened or mitigated. Persistent non-submission warrants consequence management, not just reminders.
How AuditPro Core Bridges the Gap
- Population reconciliation: the designated-employee list is reconciled to HR records so completion is measured against a complete denominator.
- Exception workflow: outstanding declarations route to line managers with escalation for persistent non-submission.
- Annual refresh tracking: the system flags declarations that have lapsed beyond the yearly cycle.
- Audit-ready register: completion status exports as evidence for the AGSA and the ethics committee.
Key Takeaways
- Completion rates are only credible when measured against a verified population of designated officials.
- Declarations must be refreshed annually because personal interests change continually.
- Non-submitters are the highest-risk group and warrant consequence management.
- A complete declaration set is the foundation on which all downstream conflict screening depends.
See This on Your Own Data
AuditPro Core renders this dashboard from your tenant's live, tamper-evident records — every figure traceable to source.