Tender Compliance
Bid Committee Compliance
Checks that tenders pass through required bid committee stages with quorum.
Why the Committee Chain Matters
The SCM Regulations require tenders to pass through specification, evaluation and adjudication committees, each properly constituted and quorate, to safeguard fairness and independence. A skipped stage or an inquorate meeting undermines the validity of the entire award. AuditPro Core checks that each tender traversed the required committee stages with quorum so process integrity can be evidenced rather than assumed.
The Numbers
AuditPro Core renders this view from your tenant's live, tamper-evident records. The figures below are illustrative sample data.
Tenders Reviewed
342
12-month window
Fully Compliant
289
85%
Missing a Stage
53
▲ 8
No Quorum Recorded
17
high risk
Committee Stage Compliance by Quarter
Tenders With Committee Gaps
| Tender | Department | Missing Stage | Value (R'000) |
|---|---|---|---|
| TN-4012 | Dept A | Adjudication | 14200 |
| TN-4031 | Dept C | Quorum | 9800 |
| TN-4055 | Dept B | Evaluation minutes | 7600 |
| TN-4078 | Dept D | Specification | 5400 |
| TN-4099 | Dept E | Adjudication | 3900 |
Figures shown are illustrative sample data for demonstration. AuditPro Core renders these views from your own tenant's live, tamper-evident records.
The Three Committees
The bid specification committee sets the requirement, the evaluation committee scores bids against it, and the adjudication committee recommends the award. Separating these roles prevents any one person controlling the outcome.
Quorum and Composition
Each committee must meet with the minimum prescribed members present and with the required cross-functional representation. Decisions taken without quorum are procedurally invalid.
Independence and Recusal
Members with a conflict on a particular bid must recuse themselves, and the recusal must be recorded. An unrecused conflict taints the committee's decision on that tender.
How AuditPro Core Bridges the Gap
- Stage verification: each tender is checked for passage through specification, evaluation and adjudication with dated records.
- Quorum testing: attendance is tested against required composition so inquorate decisions are flagged.
- Exception workflow: tenders with missing stages or quorum gaps route for review before award stands.
- Audit-ready export: the committee trail exports as evidence of due process for each award.
Key Takeaways
- All three committee stages are required; skipping one invalidates the process.
- Decisions taken without quorum are procedurally invalid.
- Conflicted members must recuse and the recusal must be recorded.
- Evidence the chain per tender — process integrity must be demonstrable.
See This on Your Own Data
AuditPro Core renders this dashboard from your tenant's live, tamper-evident records — every figure traceable to source.