Procurement & SCM
Procurement Plan Execution
Tracks execution of the annual demand-management procurement plan against planned timelines.
Why demand planning drives lawful procurement
Demand management is the first element of the SCM cycle, and an annual procurement plan exists so that requirements are tendered in good time rather than rushed into deviations and emergencies. Treasury's SCM framework and the MFMA expect execution to track the plan, and slippage is a root cause of irregular and emergency spend the AGSA flags. AuditPro Core tracks plan execution against planned timelines so delays are corrected before they force non-compliant sourcing.
The Numbers
AuditPro Core renders this view from your tenant's live, tamper-evident records. The figures below are illustrative sample data.
Plan Items
214
FY25 plan
On Schedule
61%
▲ 5%
Behind Schedule
58
items
Not Started
23
past target
Cumulative Plan Items Awarded vs Target
Most-Delayed Plan Items
| Plan Item | Department | Slippage (days) | Est. Value (R'000) |
|---|---|---|---|
| Fleet renewal | Fleet | 134 | 48200 |
| ICT refresh | IT | 98 | 31400 |
| Security panel | Facilities | 81 | 19600 |
| Cleaning contract | Facilities | 67 | 12100 |
| Stationery panel | Corporate | 52 | 6800 |
Figures shown are illustrative sample data for demonstration. AuditPro Core renders these views from your own tenant's live, tamper-evident records.
Demand management
Planning what to buy, when and how is the foundation of compliant procurement. A credible plan converts strategic needs into timed, budgeted sourcing activities.
Plan versus actual
The plan only has value if execution follows it. Tracking actual milestones against planned dates shows where procurement is falling behind in time to act.
Slippage and its consequences
A milestone missed early cascades: a late tender becomes an expired contract, then a month-to-month extension or an emergency, each a compliance breach traceable to weak planning.
Budget alignment
Execution must also align with the budget and cash flow. Plans disconnected from the budget produce commitments the organisation cannot fund.
How AuditPro Core Bridges the Gap
- Reconciliation: AuditPro Core compares actual procurement milestones against the approved plan timelines.
- Continuous monitoring: Slippage is surfaced early so management can act before it forces a deviation.
- Exception workflow: Behind-schedule items raise cases to the responsible demand owners.
- Audit-ready export: Plan-versus-actual execution reports export for accounting-officer oversight.
Key Takeaways
- Demand planning is the foundation of compliant procurement.
- Track actual milestones against planned dates to see slippage early.
- Planning failures cascade into emergencies and evergreen contracts.
- Keep the plan aligned to the budget and cash flow.
See This on Your Own Data
AuditPro Core renders this dashboard from your tenant's live, tamper-evident records — every figure traceable to source.