Tender Compliance
Three-Quote Compliance
Verifies that below-threshold purchases obtained the required quotations.
Why Three Quotes Matter
Below the competitive-bidding threshold, SCM policy generally requires a minimum number of written quotations to preserve competition and fair pricing on smaller purchases. Missing or fabricated quotes are a common irregular-expenditure finding and a marker of collusion. AuditPro Core verifies that below-threshold purchases obtained the required quotations so the competitive basis of routine spend can be evidenced.
The Numbers
AuditPro Core renders this view from your tenant's live, tamper-evident records. The figures below are illustrative sample data.
Purchases Reviewed
5,820
below threshold
Compliant
5,012
86%
Insufficient Quotes
808
▲ 94
Single-Quote Awards
212
high risk
Quotation Compliance Outcome
Departments by Shortfall
| Department | Purchases | Shortfall | Compliance % |
|---|---|---|---|
| Dept B | 1240 | 248 | 80 |
| Dept D | 980 | 196 | 80 |
| Dept A | 1640 | 180 | 89 |
| Dept C | 1120 | 112 | 90 |
| Dept E | 840 | 72 | 91 |
Figures shown are illustrative sample data for demonstration. AuditPro Core renders these views from your own tenant's live, tamper-evident records.
The Quotation Requirement
Purchases within defined value bands typically require three or more written quotes from registered suppliers. The requirement scales with value, with verbal or fewer quotes permitted only at the lowest bands.
Quote Integrity
Quotes must be genuine, independent and from distinct suppliers. Quotes traced to the same source, or to suppliers linked to the awardee, defeat the purpose and indicate manipulation.
Deviation From Quotes
Where the required quotes cannot be obtained, a properly approved deviation is needed. Proceeding without the quotes and without an approved deviation renders the spend irregular.
How AuditPro Core Bridges the Gap
- Quote verification: each below-threshold purchase is tested for the required number of quotations against its value band.
- Independence checks: quotes are screened for shared origin or links between competing suppliers.
- Exception workflow: purchases lacking quotes or a deviation route to the irregular register.
- Traceability to source: each award links to its underlying quotations as evidence.
Key Takeaways
- The number of quotes required scales with the value of the purchase.
- Quotes must be genuine and independent, not orchestrated.
- Missing quotes need an approved deviation, or the spend is irregular.
- Retain quotations as evidence of competition on routine purchases.
See This on Your Own Data
AuditPro Core renders this dashboard from your tenant's live, tamper-evident records — every figure traceable to source.