Tender Compliance
Tender Advertising Period Compliance
Checks that tenders were advertised for the minimum prescribed period before closing.
Why the advertising period is mandatory
The SCM regulations prescribe a minimum advertising period for tenders so that the market has a fair opportunity to respond, and advertising for less than the prescribed period undermines the open and competitive process required by section 217 and renders the award irregular. A truncated advert is a common way to limit responses to favoured bidders. AuditPro Core checks each tender's advertised duration against the prescribed minimum so short-advertised tenders are caught before award.
The Numbers
AuditPro Core renders this view from your tenant's live, tamper-evident records. The figures below are illustrative sample data.
Tenders Reviewed
264
advertised
Short Periods
38
14.4%
Under 14 Days
11
▲ 3
Value Affected
R 119.6m
Tenders by Advertising Period
Tenders With Shortest Advertising
| Tender | Days Advertised | Required | Value (R'000) |
|---|---|---|---|
| BID-4012 | 9 | 21 | 28400 |
| BID-4031 | 11 | 21 | 19600 |
| BID-4058 | 13 | 30 | 14200 |
Figures shown are illustrative sample data for demonstration. AuditPro Core renders these views from your own tenant's live, tamper-evident records.
The prescribed minimum
Tenders generally require a minimum advertising period, with a shorter period permitted only in justified, documented circumstances. The default is the longer period unless a valid reason is recorded.
Counting the days correctly
The period runs from the advert publication date to the closing date, and the calculation must respect how the regulations treat the start and end. Miscounting either end can hide a non-compliant advert.
Shortened periods need justification
Where a reduced period is used, the reason and approval must be on file before closing. A shortened advert without documented authority is the exception.
Reach as well as duration
Even a compliant period adds little if the advert ran in an obscure channel. Duration is the testable minimum, but genuine openness also depends on where it was published.
How AuditPro Core Bridges the Gap
- Period validation: measures the days between publication and closing against the prescribed minimum.
- Exception workflow: short-advertised tenders are flagged for justification or re-advertisement.
- Traceability to source: links each tender to its advert publication and closing records.
- Audit-ready export: produces an advertising-compliance schedule for every tender in the period.
Key Takeaways
- The longer prescribed period is the default unless a reason is recorded.
- Count days from publication to closing exactly as the regulations require.
- A shortened advert needs documented authority before closing.
- Compliant duration still needs adequate publication reach.
See This on Your Own Data
AuditPro Core renders this dashboard from your tenant's live, tamper-evident records — every figure traceable to source.