Grants Management
DoRA gazette to expenditure and rollover.
The conditional and unconditional grant lifecycle — from gazetting through DoRA, via tranche releases, to expenditure-and-output reporting and rollover applications, tracked against each grant's conditions.
What you get
- Grant lifecycle
- Tranche tracking
- Output reporting
Why it matters
Track every grant against its conditions, not guesswork.
Conditional grants are money with strings. Allocated through the annual Division of Revenue Act and governed by gazetted grant frameworks, each grant comes with conditions on how, where and by when it may be spent — and on what outputs it must produce. Get the conditions wrong and the spend becomes irregular expenditure; under-spend and National Treasury can stop the next tranche or claw back the funds. The grant lifecycle is one of AGSA's most scrutinised audit areas.
When grants are tracked on spreadsheets, the conditions detach from the spending. Expenditure that breaches a grant condition is invisible until AGSA finds it, quarterly reports to the transferring officer go in late or incomplete, and rollover applications are missed — so unspent funds are surrendered rather than retained for the programme. The entity ends up funding-withheld and findings-laden on money it was given to deliver services.
A grant-lifecycle register keeps the conditions in front of the spend. Each grant is captured at gazette with its conditions; tranche releases trigger expenditure-tracking workflows; quarterly expenditure-and-output reports compile automatically for the transferring officer; and rollover applications are flagged before year-end. The grant is managed against its framework, not against guesswork.
Capabilities
What Grants Management does.
Grant lifecycle
Capture each grant at gazette and track to closure.
Tranche tracking
Tranche releases trigger expenditure-tracking workflows.
Output reporting
Auto-compile quarterly reports to the transferring officer.
Outcomes
What changes for your team.
Tangible improvements an entity sees once Grants Management replaces the spreadsheet.
How it works
From data to defensible signal.
Want to see Grants Managementrunning on your entity's own data?
Enquire nowWho it's for
- Grant Manager and CFO
- Programme Managers
- Transferring Officer and National / Provincial Treasury
- AGSA conditional-grants audit team
Legislative basis
- Division of Revenue Act (annual) — conditional-grant allocations and conditions
- MFMA Schedule 5/6 framework — grant management
- PFMA s.38(1)(j) — effective grant management
- DoRA grant frameworks — gazetted conditions per grant
FAQ
Questions teams ask before they sign up.
How does this reduce grant audit findings?
Conditions are captured at gazette and tracked against the spend, so condition breaches and under-spending surface early — before they become irregular expenditure or trigger funds-withholding by Treasury.
Are the quarterly reports automated?
Yes. Quarterly expenditure-and-output reports to the transferring officer compile automatically from the tracked tranches and conditions, reducing late or incomplete submissions.
Will it remind us about rollovers?
Yes. Rollover applications are flagged before year-end so unspent conditional-grant funds can be formally retained rather than surrendered.
Want to know more about Grants Management?
Tell us about your entity and we'll be in touch with a walkthrough, pricing and next steps — everything you see is traceable to source.